Bookkeeping

Transactions, expenses, reconciliation and reports.

Add a bank connection
Record which bank or card feed fills which account in your books, and disconnect one you stop using. A connection does not bring in bank lines by itself.
Add a bank transaction by hand
Record one bank or credit-card line yourself when you do not have a statement file, and void a line that should never have been there.
Add an account to your chart of accounts
Add, rename or deactivate the income, expense, asset, liability and equity accounts your books post to, and read any account's register.
Categorize bank transactions
Tell Nova what each bank line was for: pick a category and sales tax, mark it personal or a transfer, match it to an invoice, or split it, one at a time or in bulk.
Close the books for a period
Lock a date range so nothing new can be posted into it, close the fiscal year to roll net income into retained earnings, and reopen a period if you must.
Create a budget and compare it to actuals
Set a target for each income and expense account over a period, then open the budget to see actual spending, the variance and the percent used.
Enter opening balances
Record what each bank, asset, liability and equity account was worth on the day you started keeping books in Nova.
Export your books for your accountant
Download your general ledger as a CSV, a QuickBooks IIF file or a portable data file, or an accountant package of four report spreadsheets, for a date range.
File and remit sales tax
Read how much sales tax you owe for a period, then record the remittance from the bank account you paid it from so the tax accounts clear.
Import a bank statement
Bring your bank or credit-card activity into Nova by uploading an OFX or QFX file, or by uploading or pasting a CSV and matching its columns.
Post a manual journal entry
Record an adjustment directly in the ledger with balanced debit and credit lines, and reverse a posted entry with a mirror-image entry when it was wrong.
Reconcile a bank account
Match your books to a bank statement by entering the statement's ending balance and ticking each line that appears on it until the difference is zero.
Record an expense
Enter a bill or purchase from a vendor with its total, tax and category so it shows in your books, and void one that was entered by mistake.
Run a financial report
See your profit and loss, balance sheet, trial balance, sales tax, aging, cash flow, vendor payments and a health check for any date range.
Set up a recurring journal entry
Schedule a balanced journal entry, such as monthly rent or depreciation, to post itself on a cadence, then pause, resume or run it early.
Set up auto-categorize rules
Teach Nova that any bank line whose description contains a word, such as a supplier's name, always goes to one category, so imports come in already sorted.
Set up bookkeeping
Turn on bookkeeping for your organization with one button, then read the year-to-date numbers on the Bookkeeping overview.
Set up email-in receipts
Name the mailbox your team forwards receipts to, so Nova can pull forwarded receipts in as receipts waiting to be reviewed.
Upload a receipt and turn it into an expense
Drop in a photo or PDF of a receipt, let Nova read the vendor, date, total and tax, then check the numbers and confirm it as an expense.