Add a bank transaction by hand

Record one bank or credit-card line yourself when you do not have a statement file, and void a line that should never have been there.

In the sidebar, open Bookkeeping, then Transactions. The page address is /bookkeeping/transactions. The add window opens at /bookkeeping/transactions/new.

Before you start

• Most lines should come from a statement import (see Import a bank statement). Add a line by hand for cash, a card that does not export, or a line the bank left out.
• Your role needs permission to manage transactions. Voiding needs its own permission.

Steps

1. Under Account at the top of the list, pick the bank, cash or credit-card account the money moved through. The page starts on the first one.
2. Press Add transaction. The Add transaction window opens.
3. Set the Date the money moved. It starts at today.
4. Type the Amount as a plain number, for example 125.40. The currency shows under the box.
5. Under Direction, choose Money out for something you paid or Money in for something you received. It starts on Money out.
6. Type a Description so you can recognise the line later, for example the store or the customer.
7. Press Add. Nova shows Transaction added., closes the window and the line appears in the list.

What you see

• The new line shows in the list with its date, description, amount (money out has a minus sign), a Status of unreviewed and a dash under Category. It does not touch your books until you categorize it; see Categorize bank transactions.
• Closing the window after you have typed an amount or description asks whether you want to leave without saving.

If something looks different

• Add transaction is greyed out: the account picked under Account uses a currency that is no longer your organization's currency, or you have no bank, cash or credit-card account yet. Choose a current account.
• Add stays greyed out: you have not typed an amount.
• A line is wrong and should never have existed: open the row's actions menu and choose Void transaction, or open the line and press Void transaction under Correct an erroneous transaction. In the Void transaction window, pick a Reason category (and type a Business explanation if you pick Other or your organization asks for one), then press Void transaction. Nova shows that the transaction was voided. The line stays in the list with the status voided and its history kept; only its effect on your books is removed.
• Voiding stops with a message about its reconciliation: the line is ticked in a reconciliation. Untick it there first, reopening the reconciliation if it is completed (see Reconcile a bank account).
• The amount is wrong rather than the whole line: void it and add it again with the right amount. Lines cannot be edited in place.

Add a transaction