Add a calendar overlay

Show an outside calendar, such as a supplier's holidays or a shared team calendar, on top of Nova's schedule as a read-only overlay by pasting its ICS link.

In the sidebar, open Settings, then choose Calendar Overlays under Scheduling. The page address is /settings/org/schedule-calendar-overlays.

Before you start

• You need the calendar link from the other system. In Google Calendar, Outlook and most others it is called the ICS or iCal address and ends in .ics.
• Overlays are read-only. Nova shows the events; it never changes the other calendar.
• Your role needs permission to create overlays, and your plan has to include calendar overlays. Without the plan feature the page reads Calendar overlays unavailable; without the permission, Add overlay is missing.

Steps

1. Press Add overlay. A drawer opens.
2. Type a Name people will recognise, and leave Status on Active.
3. Paste the link into ICS URL. Add a Description if the name needs explaining.
4. Under Sync settings, leave Refresh interval (seconds) on its default unless the other calendar changes often. Past window (days) and Future window (days) set how far back and ahead Nova keeps events.
5. Under Display, pick a Feed color and Text color so the overlay is easy to tell from your own work, and set Opacity. Timezone fallback is used for events that do not say their time zone.
6. Under Privacy mode, choose how much of each event to show. Full Details shows everything, Title Location shows only each event's title and place, and Busy Only just marks the time as taken.
7. Under Targets and visibility, tick the Target calendars the overlay should appear on: Schedule (ticked to start), Schedule, Social or Availability. Then set Visibility scope to say who sees it: the whole organization, particular branches, roles or users, or chosen targets such as certain resources or crews.
8. Under Test feed preview, press Test feed. Preview ready means Nova could read the link and shows how many events it found; Preview failed shows what went wrong.
9. Press Create overlay.

What you see

• The list shows each overlay's Name, Color, Status, last and next refresh time and event count. Stale means the last refresh is overdue; Issue means the last refresh reported a problem.
• Each row has icon buttons: Edit overlay, Pause overlay or Resume overlay, Run sync to refresh now, View sync runs for the history, View audit for who changed it, and Archive overlay.
• Open ICS export feeds at the top goes the other way: publishing Nova's calendar to other apps.

If something looks different

• The list reads "No inbound calendar overlays configured.": nothing has been added yet.
• ICS URL shows a saved source and a Replace URL button instead of a field: you are editing an overlay whose link is stored. Press Replace URL to paste a new one.
• The drawer says you do not have permission to save, replace or test the feed source: your role can edit the overlay but not its link. Ask your admin.

Open Calendar Overlays