Share a schedule with an outside calendar app

Create a read-only calendar link for a technician, a crew or a piece of equipment that Google Calendar, Outlook or an iPhone can subscribe to, copy it once, and revoke it when it should stop working.

In the sidebar, open Administration, then choose Calendar Feeds (ICS) under Integrations & API. The page address is /settings/org/integrations/ics-export-feeds.

Before you start

• A feed is a link that shows Nova's schedule inside another calendar app. It is read-only: nothing changed in the other app comes back to Nova.
• Your role needs permission to read ICS feeds to see the list, and to create them to make one.
• Anyone who has the link can read that schedule, so treat it like a password. Nova shows it once. The list keeps only the last four characters.
• The page follows the branch chosen in the top bar; the resources and crews offered are that branch's.

Steps

1. Press New export feed. The Create ICS export feed drawer opens.
2. Choose the Feed type: Resource for one technician or vehicle, Crew for a crew, Inventory unit for one bookable unit, or Combined resources and crews to put several in one link.
3. Pick the Target, or for a combined feed press Add on every resource and crew under Targets; each one you pick reads Included.
4. Under Token TTL (days), type how many days the link should keep working, leave it blank for the default, or type 0 for a link that never expires.
5. Press Generate feed. The dialog Feed URL ready shows the link.
6. Press Copy and paste the link into the other calendar app as a subscription (in Google Calendar, add a calendar from URL; in Outlook, subscribe from web). Press Done.

To stop a link working:

1. Open the row's menu and choose Revoke feed.
2. Confirm in Revoke ICS export feed. The link stops working at once. If the person needs a link again, choose Rotate token on the same row or make a new feed.

What you see

• Each row shows the feed's Type, its Target, the Feed URL (only the ending), its Status, when it Expires and when it was last Updated.
• The row menu offers Copy feed URL, View audit to see who created, used or revoked it, Rotate token to issue a fresh link (the old link stops working the moment you do), and Revoke feed.
• Filters narrow the list by Status (Active or Revoked) and Feed type.
• Other calendar apps refresh a subscription on their own schedule, often every few hours, so a change in Nova can take a while to show there.

If something looks different

• Copy feed URL is greyed out and the row reads "Rotate to reveal a new URL.": the full link is only shown when a feed is created or its token is rotated. Choose Rotate token; the Feed URL ready dialog shows the new link.
• Generate feed is greyed out with a reason: nothing is selected, or your role cannot create feeds.
• A feed shows Expired: its days ran out and the link no longer works. Choose Rotate token to issue a fresh link, or create a new feed.
• You want an outside calendar shown inside Nova instead: that is a calendar overlay. See Add a calendar overlay.

Open ICS Export Feeds