Log a mileage trip

Start a live trip when you pull out or log a finished one from your records on the Mileage page, stop it with the distance, and discard or void a trip that was a mistake.

In the sidebar, open Projects & Tasks, then Time & Mileage, then Mileage. The page address is /work/mileage. A trip is one drive for the business: when it started, when it ended, how far, and why. Nova keeps them for expense claims and reporting.

Before you start

Your admin has to give your role the Create mileage trips permission. Without it, Start or log trip does not appear.

Steps

1. Press Start or log trip. The Start or log mileage panel opens.
2. Decide how you are recording it:
   • Leave Log a completed trip unticked to start a live trip now. Nova stamps the current time as the start.
   • Tick Log a completed trip to enter a drive you already made. Fill in Started, Ended and Distance.
3. Choose the Unit (Kilometres or Miles) and the Purpose (Business, Commute or Personal).
4. Type where you went in Notes, and tick Billable travel if a customer will be charged for it. If your organization has more than one branch, the Branch field shows which branch the trip belongs to. It follows your current branch; press Change to pick another.
5. Press Start trip now or Log completed trip. Nova shows Mileage trip started. or Mileage trip logged. and opens the trip.

To finish a live trip:

1. Open the trip from the list; its status reads In progress.
2. Type the distance for the drive in the distance field; it is labelled with the unit you chose.
3. Press Stop and complete. Nova shows Mileage trip stopped and completed.

What you see

• The list shows each trip's Started time, Purpose, Distance and Status. Select the start time or choose Open details in the row menu to open it.
• The list filter starts on Active records; switch it to In progress, Completed, Discarded or Voided, and use Search purpose or notes to find a trip.
• The Mileage trip panel shows Started, Ended, Distance, Purpose, Status and Billable, plus your notes.
• Previous and Next page through a long list.

If something looks different

• Stop and complete refuses with Enter a distance greater than zero.: type the distance first.
• You started a trip by mistake: press Discard draft on an in-progress trip. Discard mileage draft opens, asks for a reason if your organization requires one, and finishes with Discard draft. Discarding needs the Discard draft mileage trips permission.
• A completed trip is wrong: it cannot be edited or deleted. Press Void trip on it, give a reason in Void mileage trip if it asks for one (at least eight characters), and confirm with Void trip. Voided trips are kept but left out of reporting. Voiding needs the Void mileage trips permission.
• No mileage trips match this view.: change the status filter; a finished trip is under Completed, not In progress.