Submit and approve a timesheet

Find a person's timesheet for a pay period on the Timesheets page, check its entries, submit it, and approve, reject, lock or reopen it as a supervisor.

In the sidebar, open Projects & Tasks, then Time & Mileage, then Timesheets. The page address is /work/time-sheets. A timesheet is one person's time entries for one pay period, added up. Nova creates it on its own the first time that person logs time in the period; you never create one by hand.

Before you start

• Submitting needs the Submit time sheets permission; approving and rejecting need Approve time sheets; locking and reopening need Lock time sheets.
• A timesheet can only be submitted once it has at least one entry and no timer is still running in it.

Steps

1. Find the timesheet. Type in Search timesheets, or press Filters and narrow by User, Status, Period Start and Period End.
2. Select the row. The timesheet opens with an Overview tab and an Entries tab.
3. On Overview, read Submission readiness. It lists anything that blocks a submit, such as Add at least one time entry before submitting. or Stop all running timers before submitting.
4. Under Workflow actions, press Submit. Nova shows Timesheet submitted. On a rejected timesheet the button reads Resubmit.
5. As a supervisor, on a submitted timesheet press Approve, or Reject. Reject Timesheet asks for a Reason and finishes with Reject timesheet.
6. Once payroll has taken an approved timesheet, press Lock. To change a locked one, press Reopen and confirm in Reopen Timesheet with Reopen timesheet.

What you see

• The list shows each timesheet's User, Period, Total, Overtime and Status (Open, Submitted, Approved, Exported, Rejected or Locked).
• The row menu at the end offers the same moves as the detail page: Resubmit, Approve, Reject, Lock and Reopen, depending on status.
• Entry preview on the Overview tab shows the first few time entries; the Entries tab lists them all with Started, Ended, Duration and Status, and each one opens the time entry itself.

If something looks different

• Submit is missing and Submission readiness says you do not have permission: your role cannot submit timesheets.
• Submission readiness says the timesheet is already submitted, approved, exported or locked: there is nothing left to do at this step.
• A note says approvals are disabled for this timesheet policy: your organization does not use timesheet approval, so entries are approved one by one instead; see Submit and approve time entries.
• No timesheets found.: nobody has logged time for the filters you set. Log a time entry first and the timesheet appears; see Log time on a work order, project or task.
• A person's hours look wrong: fix the individual time entries, not the timesheet. The totals update on their own.