Change or remove time off

Open time off, a block or an available override on the Time Off & Availability calendar to change its dates, cancel a request, or delete a block.

In the sidebar, open Operations, then Availability, then Time Off & Availability. The page address is /schedule/availability/calendar. When you open an item, its own reference is added to the end of the address, so a copied link opens that item again.

Before you start

• A block or an available override can be changed or deleted by anyone whose role manages availability, the same people who can add one.
• A request can be changed or cancelled by the person who asked for it, and by the managers who review requests.
• Approved time off is still a request. You take it off the schedule by cancelling the request, not by deleting a block.

Steps

To change the dates:

1. On the calendar, click the item. A panel opens with the item's name as its title.
2. Check the Current Item card: it shows the Assignment (whose lane it is on), the Status and the Window.
3. Set a new Start date and End date. The end date is included. For part of a day, turn All day off and set Start and End.
4. Change any other field you see, such as Leave Type, Public Label or Internal Note. Which fields show depends on your role.
5. Press Save changes.

To remove it:

1. Click the item to open it.
2. For a request, you can type a note first: Review Note when it is someone else's, Reason for cancelling when it is yours.
3. Press Cancel request for a request, or Delete block for a block or an available override. Nova does it straight away; there is no second question.

What you see

• A changed block moves on the calendar at once. The Schedule treats the new time as blocked, or as open for an available override.
• If you change the dates of an approved request and its leave type needs approval, it goes back to Pending. The time stops being blocked on the Schedule until someone approves it again.
• A cancelled request stays on record with a Cancelled status, and its time is free again on the Schedule. Nova lets the person know; when you cancel your own, it tells the managers who review requests instead.
• A deleted block disappears from the calendar.
• Under Direct link, Open this request directly (or Open this item directly) opens the item at its own address, handy for sharing it with a colleague.

If something looks different

• There is no Save changes button: the request is Denied or Cancelled, and a closed request cannot be changed. Add a new one instead. The button is also missing when your role cannot change this kind of item.
• Approve and Deny show as well: the request is waiting and your role reviews requests. See Review time-off requests.
• A holiday opens with an amber note and no Save changes button: holidays come from the holiday calendar. Press Create override request to ask for that day to be workable, or Add manual override to open it straight away.
• The item is a closure: the button reads Delete closure. See Add a closure.
• Workflow shows at the top of the panel: leave it as it is. Changing it does not turn an existing item into another kind. Remove the item and add a new one instead.
• The panel says a note exists but is hidden: your role cannot read that note.
• The address ends in /new: that is the form for adding an item. See Add time off for a team member or Request time off.

Open Time Off & Availability